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Knowledge · preparing information

What do you need for export port registration?

Port registration links customs documents to a specific shipment. The details must refer to the same goods, container and transport movement. This list helps prepare your enquiry; the final requirements depend on the port, terminal and document type.

Order a registration

Information to start with

Send the documents you have and identify information that is not yet available. Do not replace missing details with assumptions.

  • Port of exit and the full terminal name.
  • Booking and container or other transport unit number.
  • Customs document, its type and the MRN where applicable.
  • Available vessel and voyage details.
  • The previous reference if the shipment was already registered, and details of any changes.

Why an MRN alone is not enough

An MRN identifies a customs declaration or operation, but does not replace the data the terminal needs to handle a specific transport unit. Portbase links the document to a booking and transport equipment, such as a container or trailer; EMP/ZAPP and BHT/WHT have their own port processes. In APCS/e-Desk, linking the document to the unit and correct terminal is essential.

Agree who orders the registration

The exporter, forwarder and customs agency may each hold different parts of the information. Before ordering, establish whether registration has already been completed and who will report subsequent changes. CloseMRN checks completeness within the agreed scope and identifies what must be added. Receiving documents for review does not mean registration is complete.

T1 requires a separate assessment of the data

If you need transport under T1 transit, also send the route, destination, goods information and commercial documents. Detailed requirements depend on the operation and delivery arrangements. T1 should not be selected simply because a shipment crosses more than one country.

Before you send a request

Can I enquire before I have every document?

Yes. Send the booking and documents you have. We will check them and let you know if anything is missing for registration.

Is a registration number proof of export?

No. Port registration is one stage of shipment processing. Exit confirmation depends on separate events and messages in the customs procedure.

Sources and references

Operator and institutional resources explain the procedures and port systems.

Related services and guides

MRN closure and port registrationsExport customs clearance in Germany, the Netherlands and BelgiumZ-Nummer Hamburg: export registration in ZAPP/EMPBHT Bremerhaven: port registration and referenceWHT Wilhelmshaven: export port registrationPortbase registration in RotterdamAPCS / e-Desk Antwerp: port registrationT1 transitHow does an MRN differ from CC599C exit confirmation?Contact

Your first request

Start with one request.

You can start with one request. Send the documents and we will handle it.

  1. Send the documents for your service.
  2. We check the details and handle your request.
  3. We send the documents and progress updates.
Send your first requestRequest service terms

The enquiry is free. No account or meeting required.

Orange, white and navy containers and transport lanes seen from above.